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Galileo PTSA is seeking enthusiast individuals for our exciting volunteer opportunities. Please refer to the description of the open positions below for more information of the volunteer opportunities. 

President

  • Oversees and coordinates the work of an executive board to run a PTA effectively

  • Presides at PTA board and association meetings

  • Serves as the official contact, communicator and representative of a PTA

  • Designated as an authorized signer for PTA checks, contracts and authorizations for payment

  • Serves as ex-officio member of all committees except the nominating committee

  • Works with other PTA leaders to connect families, school and community to support student success

VP Fundraising 

  • Works with a committee, appointed by the president, to plan and organize fundraising activities

  • Focuses on raising the amount of funds needed to meet the unit’s budget

  • Presents reports on proposed fundraising activities at board and association meetings for approval

Corresponding Secretary

  • Meet with Executive Board prior to the next school year to review the budget from the previous year and establish a budget for the upcoming school year. 

  • Send notices of meetings to executive board members and/or association members, as directed. 

  • Read correspondence at executive board and association meetings, as requested by the president. 

  • Maintain e-mail database of all PTA members. 

  • Send e-mail blasts as requested by executive board members, chair and committee members. 

  • Maintain and update PTA webpage on Galileo PTSA website. 

  • Maintain and update Galileo PTSA Facebook page. 

  • Work with administrators and building principals to inform school community about PTA programs and events.

Secretary

  • Takes minutes at board and association meetings

  • Co-signs formal papers with president: authorizations for payment, resolutions and formal letters

  • Handles PTA correspondence as directed by the president

  • Maintains and preserves PTA records and important documents to pass on at the end of the term

Executive Vice President

  • Works as the primary aide to the president

  • Helps lead a PTA towards specific goals consistent with PTA purposes and policies

  • Performs president’s duties in his or her absence

  • Carries out other duties outlined in unit bylaws and standing rules or as assigned

VP Program 

  • Works with committee and other chairmen to plan and organize programs for the school year

  • Collaborates with principal, PTA president, other committee chairmen and campus student groups to coordinate, plan and implement programs

  • Develops annual program calendar and presents it at PTA association meeting for adoption

  • Publicizes approved program calendar using newsletters, website, social networks and school handbook

  • Oversees and delegates volunteer recruitment for implementing and running programs

Historian

  • Captures, assembles and preserves record of activities and achievements of a PTA

  • Collects volunteer hours for PTA meetings and events

  • Completes and submits the PTA Unit-Annual Historian Report to council/district PTA

  • Displays or presents brief overview of PTA year at meeting near the end of the school year

VP Membership

  • The PTA membership chairman/vice president works with the membership committee to plan the annual membership campaign.

  • The membership chairman/vice president is responsible for creating and implementing a membership plan, promoting membership throughout the year, providing membership reports at PTA board and association meetings, collecting dues, and distributing membership cards.

Treasurer

  • Maintains permanent records to track unit funds and financial transactions

  • Chairs budget committee and prepares annual budget for adoption by the association

  • Pays all PTA bills as authorized by board or association

  • Prepares reports for every board and association meeting and an annual financial report

  • Ensures taxes and reports required by PTA bylaws, insurance or federal and state governments are completed and submitted by the due dates

VP Community Outreach

  • Form an outreach committee whose members are representative of the school and community.

  • Develop activities that include and would be of interest to students, single-parent families, working parents, grandparents, senior citizens, people with disabilities, non-English speaking people, people of varied cultural, ethnic and social groups, and community business people.

  • Provide translations and interpreters.

  • Reach out through other groups to co-sponsor events or activities.

  •  Promote and publicize activities through PTA newsletters, e-mail, website, fliers, telephone calls. 

  • Communicate opportunities beyond PTA activities 

Auditor

  • Audits the books and financial records of a PTA to determine their accuracy

  • Presents written reports on audits to the board and the association for adoption

  • Forwards copies of adopted audits to council/district PTA as indicated in unit bylaws

Financial Secretary

  • Works closely with the treasurer and other financial officers in handling PTA funds

  • Keeps a record of all PTA funds collected, deposited and disbursed

  • Prepares monthly and annual financial reports

VP Hospitality 

  • Acts as official host of a PTA in creating welcoming atmosphere at meetings and events

  • Works with committee and other chairman to organize and set up refreshments, food, decorations, registration, greeters and baby-sitting for PTA meetings and events

  • Maintains hospitality supplies and equipment and an updated inventory for them

  • Presents hospitality budget for approval at executive board meeting at start of the PTA year and monitor authorized budget

  • Reports on hospitality plans at board meetings for forthcoming PTA events

Parliamentarian

  • Assists the president to manage meetings and advises on parliamentary procedure

  • Chairs Bylaws committee to review unit Bylaws each year and revise Bylaws every three years

  • Arranges nominating committee’s first meeting, providing information on nomination and election process